Method

work plan (online)

Aim:When planning joint activities, it’s helpful to have an overview of the necessary steps. These should be collected in a plan that is accessible to everyone and that contains a certain number of questions for each step or activity.

Duration:depends on the scope of the project
Participants:up to 15
Materials:For workshops: a sheet of paper (as large as possible), pens
Online: a document on a website that is accessible to all partners with the technology at their disposal, possibly tools and video conferencing technology

Procedure: Create a table with columns that relate to one question at a time. Then collect the tasks in the rows below. This table can be compiled during a joint in-person workshop, but it’s also possible to create it using online tools (e.g. www.miro.com or www. stormboard.com) so that the participants can then fill it in together during a video conference or one by one afterwards. You can then use this plan to check how far the implementation has progressed.

WHAT needs to be done?
Here you should identify the specific activities or smaller tasks that need to be organised or completed.
WHY does it need to be done?
Here you should specify the intended objectives or effects of the activity. You can later use this information to check whether the activity was useful..
HOW should it be done?
Here you can describe the implementation in more detail, which helps to make sure that a task properly carried out.
WHEN (or by when) does it need to be done?
Here you should indicate the deadline for completing the task. This is especially useful for planning subsequent activities..
WHO is going to do it?
Here you should specify the people responsible for the respective tasks.

Beispiel

WHATWAS WHY HOW WHEN WHO
Arrange funding for a
video shoot		 We need money to
buy a camera		 Apply for funding By the end
of July		 Michael
Organise visas for the
trip to Germany		 We cannot enter
without a visa		 Contact the German
embassy, collect all the
necessary documents		 By the end
of October		 Carlos